Record Books and Achievement Pins
About Record Keeping
The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
- To learn how to set goals, make plans for action, and decide how well you did (evaluation).
- To learn the skills of record keeping and organization to use now and in the future.
- To learn to communicate and summarize.
- To learn responsibility by completing a task.
- To evaluate information that will market personal skills through future resumes and application forms.
- Record Book Training
- Guide to 4-H Project Recongnition
- 4-H Project Report Evaluation Score Sheet
- Getting Started with Your 4-H Record Keeping Efforts
Officer Books Score Sheets
- Historian Book Score Sheet
- Reporter Book Score Sheet
- Secretary Book Score Sheet
- Treasurer Book Score Sheet
VERY IMPORTANT: Before you begin to keep project record reports for the year, please make sure you have a current version of Adobe Reader DC. If you do not, you may download a free version, here: https://get.adobe.com/reader/. When you click on the link, "uncheck" the 3 boxes in the middle column and click on the link circled in green to begin your download. Follow the prompts to download and install Adobe Acrobat Reader DC.
- 2022/2023 Kansas 4-H Project Award Categories
- Youth may choose to use either record keeping option: a.) the fillable PDF Project report forms or b.) the online ZBooks software
Form Fillable Files
IMPORTANT:All forms must be downloaded and saved to your device before you begin filling them out, or you will lose your work.
All sections should be included with no additional pages. Only turn in current 4-H year records. Keep all past years’ records in a separate folder that can be added to year after year. Be sure to place documents in a Green 4-H Record Book cover or three prong plastic folders of any color. Records for each project area (beef, clothing, foods, etc.) must be submitted in a seperate folder clearly labeled with the 4-H'ers name, club, county, and project. All age divisions are specified based on 4-H age.
All Pin Applications and Recod Books (Jr., Int., & Sr.) are due to the Extension Office by October 1st.
- Juniors (7-9):
- Intermediates (10-13):
- Seniors (14-18):
ZBooks Online Files
ZBooks is an online tool to keep Project Records that you can access on any device with internet connection. ZBooks files are identical to the Form Fillable Files. If using this option, you will still need to print them out and turn them in as a book.
The Permanent Record is included in ZBooks. If you choose to keep records with ZBooks, do not feel like you have to transfer over all of your previous years' activities into the online Permanent Record. Start with this year and attach it to your previous document.
To access the online record books, please visit ZBooks here.
These help links will get you started, as will the video tutorials below:
- Account Registration Instructions
- Creating Member Profiles
- Creating a New Project Report
- How to Download/Submit a Project Report Form and/or Permanent Record
How to Create a ZBooks Account
How to Create a Project Report Form in ZBooks
Starting Your Kansas 4-H Permanent Record
How to Start a Second Year with ZBooks
Regional Level: Submit a Check Sheet, Personal Information Page, Project Record Form, Cover Letter, and Resume
State Level: Submit a Check Sheet, Personal Information Page, Project Record Form, Cover Letter, Resume, and Video
Member Achievement Pin Applications